April 28, 2021

Grants Manager

Root & Rebound seeks a Grants Manager

Root & Rebound is excited to bring on a key team member to oversee institutional partnerships and develop strategic partnerships for our growing social justice organization

About Root & Rebound

Root & Rebound (R&R) is a nonprofit reentry advocacy center whose mission is to restore power and resources to the families and communities most harmed by mass incarceration through legal advocacy, public education, policy reform, and litigation—a model rooted in the needs and expertise of people who are directly impacted. We work to build innovative, holistic, and creative solutions to solve the reentry crisis across California and the United States. As a diverse and creative team of attorneys, advocates, and activists, we offer a strong work culture of supportive supervision and team-based collaboration, where people get to be challenged, receive ongoing professional development, and do impactful work.

Root & Rebound seeks a Grants Manager to join its small, but mighty team, working toward growing and sustaining Root & Rebound’s $3.6M budget for FY21.

Commitment: Full-time, exempt; reporting to the Deputy Director of Strategic Partnerships

Location: This role is based out of Root & Rebound’s headquarters in Oakland, CA. This position is currently 100% remote, with plans to be at least 50% remote inJuly 2021 and 100% in-office by Fall 2021, depending on the progression of the pandemic and the health and safety of our team. R&R has strong covid precautions and procedures to prioritize the health and safety of our staff, clients and community members.

About the Grants Manager Role

This position is responsible for managing and growing institutional partnerships and carrying out all activities related to the organization’s institutional/foundation-focused fundraising, which makes up a significant majority of organizational revenues. As such, the Grants Manager writes and submits grant proposals, grant reports, funder communications, and other writing projects, organizes and tracks all information related to institutional/foundation funders, and conducts ongoing funder prospect research as needed to sustain and grow the organization’s operating revenue. 

The Grants Manager reports directly to the Deputy Director of Strategic Partnerships and works closely with Root & Rebound’s Executive Director, who plays a significant fundraising role. This individual will work alongside, and provide support to, a Development Team including the Associate of Strategic Partnerships, Development & Communications Coordinator, and Data & Technology Coordinator. 

The ideal candidate is a skilled and inspiring writer and excellent editor with demonstrated experience in grant writing/nonprofit development, impeccable attention to detail and deadlines, and strong organizational skills who thrives in fast-paced environments that demand creativity, innovation, and piloting new systems and ideas. We seek someone who can think and write creatively about the multi-faceted work that we do nationally, and can inspire others to invest in our work.

This person is technologically savvy and comfortable with Google Suite, customer relationship management software (Copper CRM), project management systems (Asana), Mailchimp, and Excel. They are a great communicator, who leans into problem-solving through collaboration and direct feedback, and are eager to take initiative.

Development and Institutional Partnerships at Root & Rebound:

Root & Rebound’s annual budget is primarily supported by grants from institutional partners. This includes private foundations and government grants, with significant additional contributions from individual donors, earned revenue, and events. In order for Root & Rebound to scale to meet the need of its programs and services across the state of California, South Carolina, and nationally, it is essential to the organization’s direction that our funding stream continues to grow significantly. Root & Rebound’s development goals include a substantial increase in unrestricted contributions in subsequent years, growth in foundation grants, and the creation of a high-functioning development operation. With our bold ambitions and unique theory of change, this is an exciting opportunity for the right candidate to support Root & Rebound’s Development team in sustaining and strategically growing its programs across California and nationwide. 

Core Responsibilities:

Manage the grant writing and submission process from start to finish for 60+ grant proposals each year, including:

  • Conducting ongoing prospect research and analysis of new grant opportunities; liaise with foundation and institutional staff through phone calls, meetings, etc. and serve as an ambassador for the organization.
  • Maintaining a work plan of planned grant submissions;
  • Serving as lead writer and editor for all grants, and coordinating review of each grant by key R&R staff;
  • Developing and reworking narratives about all aspects of the organizations work to align with a diverse array of funding opportunities;
  • Managing a grant-writing contractor as needed;
  • Working closely with development and program staff to define outcomes and indicators for each new grant;
  • Working closely with the Data & Technology Coordinator to pull necessary program-related data to inform/include in grant submissions;
  • Working closely with the Director of Finance & Operations to craft accurate budgets and financial reports accompanying grant proposals and reports, and to keep them updated on all grants awarded and pending for cash projection purposes; and
  • Working closely with multiple stakeholders to ensure timely input is received and staff, board, and strategic partners are brought to the table proactively and thoughtfully.

Manage communications, reporting deadlines, and deliverables associated with a portfolio of 45+ current institutional/foundation funders, including:

  • Managing grant data and monitoring the grant reporting schedule, ensuring team members are aware of upcoming deadlines and that deliverables are completed on time; 
  • Coordinating with and support program staff in writing and editing program-specific grant reports; and
  • Working closely with the Data & Technology Coordinator to pull necessary program-related data needed for grant reports and funder communications.

Other writing projects and funder communications as needed to support the Development and Programs teams: 

  • Writing, editing, and coordinating review of a monthly newsletter for current institutional/foundation funders;
  • Overseeing the production of R&R’s year-end Annual Report, including writing the report, coordinating additions and review from key R&R programs and development staff, coordinating with a contracted design firm, and managing the overall project timeline;
  • Drafting talking points, scripts, and/or program content for R&R fundraising and community events;
  • Representing R&R to funders, clients, partners, and other external stakeholders;
  • Attending meetings with, and representing R&R to, current and prospective funders, alongside the Executive Director, Deputy Director of Strategic Programs, and/or key program staff; 
  • Interviewing current and past R&R clients about their experience with R&R’s staff and services, and crafting external-facing communications based on clients’ stories;
  • Meeting with development and leadership staff of R&R partner organizations in order to plan and carry out discrete joint fundraising efforts; and
  • Attending events and conferences to liaise with institutional partners and prospective partners, serving as a strong representative for the organization and its work.

Qualifications & Qualities Sought:

  • 5+ years of experience in grant writing at a similar, fast-paced, nonprofit organization; 
  • Proficiency in Microsoft Office software as well as Google Suite (Gmail, Google Calendar, Google Drive, Google Docs);
  • Proficiency with a CRM or similar data management software;
  • Demonstrated commitment to social, racial, and criminal justice;
  • Strong project management, delegation, and coordination skills;
  • Flexible, adaptable, and able to prioritize multiple projects given organizational needs;
  • Team-based and collaborative approach to work;
  • Creative, inspiring, and strong writer, unafraid to bring new ideas and new ways of communicating about our work to the world;
  • Ability to write for different audiences and to adapt and change writing styles;
  • Excellent problem-solving skills;
  • Proactive in thinking of / designing creative solutions to advance our mission and work; 
  • Enthusiastic, and willing to learn and try new things;
  • Responsible and reliable, with a strong work ethic; 
  • Excellent time management and organizational skills.

Compensation & Benefits:

The Grant Manager role is a full-time, exempt position, with a competitive salary commensurate with experience. The title for the role will be determined based on the level of experience that the candidate brings to the role. Employment benefits at R&R include:

  • Medical, vision and dental care
  • Employer-sponsored 403(b) retirement plan
  • Internal and external professional development opportunities
  • Three (3) weeks of paid time off per year, plus holiday closures, which typically includes 2 weeks around the December holidays
  • Office closures for seven (7) federal holidays, in addition to Juneteenth and Indigenous Peoples’ Day
  • Four (4) hours of Activism Time each month for employees to engage in social justice activities of their choosing
  • Sabbatical Program for eligible employees after five (5) years of service 

Application Instructions:

To apply for this position, please send a resume, cover letter, a writing sample (a grant proposal or grant report you have written) and at least three references with contact information in an email to Damali Robertson at [email protected]. Applications received by May 14th will be given priority. Please apply with the subject line “Grants Manager Application.” Resumes without a cover letter, writing sample, and references will not be reviewed. No phone calls, please.

Root & Rebound is an equal opportunity employer and strongly encourages applications from all qualified individuals including formerly incarcerated and/or system-involved individuals, people of color, persons with disabilities, ethnic and religious minorities, women, and lesbian, gay, bisexual, transgender, and gender variant individuals. People with past involvement in the justice system are seen as an asset to our organization and are strongly encouraged to apply.

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