May 11, 2021

Director of Finance & Operations

Director of Finance & Operations

Root & Rebound seeks a confident, experienced, versatile, and social-justice minded leader to oversee the finance, accounting and operations needs of our growing organization 

Root & Rebound (R&R) is a nonprofit reentry advocacy center whose mission is to restore power and resources to the families and communities most harmed by mass incarceration through legal advocacy, public education, policy reform and litigation—a model rooted in the needs and expertise of people who are directly impacted. 

We are seeking an experienced, systems-minded and detail-oriented Director of Finance & Operations, who will be responsible for all aspects of financial planning, reporting, budget execution and operations that align with the organization’s annual goals. We are a $3.6MM organization with an employee headcount of 31 full-time staff and 4 AmeriCorps VISTA members.

Employment Status: Full-time, exempt, reporting into the Head of People, Culture & Operations.

Location: This position is temporarily remote, with plans to be at least 50% in the office by July 2021 and 100% in the office by Fall 2021, depending on the progression of the pandemic and the health and safety of our staff and clients. R&R has strong covid precautions and procedures to prioritize the health and safety of our staff, clients and community members.

Position Summary

The Director of Finance & Operations will work closely with the Head of People, Executive Director, Board of Directors Finance Committee and an external accounting firm to drive all financial strategy, reporting activities, accounting oversight and operations work forward. More specifically, the Director of Finance & Operations is responsible for the major work streams below: 

Oversee financial strategy and management:

  • Work closely with Executive Director to establish a financial vision and strategy aligned to the organization’s goals
  • Update all insurance, federal and state registrations as it relates to nonprofits in California and South Carolina
  • Project and report cash flows for the organization in an accurate and timely manner, and measure those benchmarks against actual performance on a monthly basis
  • Work with the Executive Director and Development Team to update cash flow projections monthly
  • Work closely with Executive Director and Head of People to analyze the projection of cost and revenue streams relating to current and proposed expansion initiatives
  • In partnership with R&R’s Executive Director and Finance Committee, manage annual audit and Form 990 filing process
  • Present and report accurate and timely historical financial information to inform decision-making by the Executive Director and Board of Directors
  • Research and implement new financial systems that result in more streamlined and secure financial operations improve financial systems and processes
  • Serve as an internal consultant to the Executive Director, Board of Directors and other key stakeholders on all financial matters

Oversee financial reporting:

  • Co-present financial reports with Finance Committee to Board of Directors on a quarterly basis
  • Complete all grant reports, referencing internal time trackers
  • Collaborate with Programs Team leadership to ensure time trackers are up-to-date
  • Update revenue tracker to capture snapshot of applied, pending and realized revenue from grants, contracts, individuals, corporate donations and other earned revenue sources
  • Manage accounting, budgeting, forecasting, cash flow management, preparation of cost reports and regulatory filings, billings and collections
  • Train staff on all financial reporting tools and monitor them regularly

Oversee accounting and billing activities: 

  • Manage team of accountants through contract with SmarterGood accounting firm
  • Support accounting, general ledger and operations functions, ensuring that systems are in place to guarantee timeliness and accuracy
  • Manage all reimbursements submitted through Expensify to SmarterGood for accounting
  • Create and manage all invoices for earned revenue streams, in collaboration with programs staff
  • Code all approved bills and submit to contracted accounting firm (SmarterGood) for processing
  • Produce annual tax and compliance documents, audits and reports
  • Scan, process and log all checks received on a weekly basis
  • Develop strong working knowledge of all organizational grant agreements and earned revenue so that employee activities and expenses are allocated appropriately
  • Train staff on all accounting and billing tools and monitor them regularly

Oversee operations department:

  • Oversee day-to-day needs of three Root & Rebound sites, including IT systems, office needs and other organizational operations and administrative support
  • Serve as go-to personal for all technology issues; leveraging contacted firm for support
  • Along with the Head of People, conduct ongoing evaluation of all administrative and technology practices to assess needs, improve workflows and manage organizational risk
  • Serve as primary contact for insurance policies
  • Act as liaison between Root & Rebound staff, building landlords and property managers at each satellite location (Oakland, Fresno, and South Carolina)
  • Build relationships with vendors and external consultants to negotiate competitive rates for major expenditures that aligns with regional budgets
  • Manage and coach one full-time staff member
  • Train staff on all operations tools and monitor them regularly

Key Qualifications

The ideal individual will possess the following personal and professional qualities:

  • Bachelor’s degree in accounting or finance with at least 5 years experience as a senior financial manager, or master’s degree in business administration, management, accounting or finance with 2-5 years experience
  • CPA credential preferred, but not required
  • Strong project management, delegation, and coordination skills
  • Eager and curious to learn new ways of doing things that increase efficiency, accuracy, security for the organization
  • Commitment to results and “can do” mindset
  • Outstanding problem-solving and analytical skills
  • Highly proficient in Microsoft Excel and Google Sheets
  • Knowledge of GAAP accounting and management software for nonprofits a plus
  • Experience with Quickbooks Online, Authorize.net and 4aGoodCause strongly preferred, or demonstrated willingness to learn
  • Experience navigating a nonprofit audit 
  • Reliable, yet flexible and adaptable to changes and new opportunities
  • Comfortable working in a fast-paced, dynamic and growing nonprofit environment
  • Passionate about working on behalf of social justice issues 

Compensation & Benefits:

The Director of Finance & Operations role is a full-time, exempt position, with a competitive salary commensurate with experience. Employment benefits at R&R include:

  • Medical, vision and dental care
  • Employer-sponsored 403(b) retirement plan
  • Internal and external professional development opportunities
  • Three (3) weeks of paid time off per year, plus holiday closures, which includes 2 weeks of office closure around the December holidays
  • Office closures for seven (7) federal holidays, in addition to Juneteenth and Indigenous Peoples’ Day
  • Four (4) hours of Activism Time each month for employees to engage in social justice activities of their choosing
  • Sabbatical Program for eligible employees after five (5) years of service

Application Instructions:

To apply for this position, please send a resume and cover letter to Samantha Epstein at [email protected]. Your cover letter should clearly state why you are a strong fit for the Director of Finance & Operations role and what motivated you to apply to the position with Root & Rebound. Please apply with the subject line “Director of Finance & Operations Application.” Resumes without a cover letter will not be reviewed. No phone calls, please.

Root & Rebound is an equal opportunity employer and strongly encourages applications from all qualified individuals including formerly incarcerated and/or system-involved individuals, people of color, persons with disabilities, ethnic and religious minorities, women, and lesbian, gay, bisexual, transgender, and gender variant individuals.

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